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Dear BSM student,

It is our pleasure to welcome you among the students of the 2012 Fall Semester of the BSM program. We, the Budapest director, the professors and the staff have great expectations of working with you!

I ask you to read this letter carefully, including the last part containing information about the courses of the new semester and the additional message about the housing arrangements.

CONTACT Our phone numbers are: (+361) 413 3038 (BSM office), or (+361) 413 3003 (College International central office), fax: (+361) 413 3030, while the BSM (mobile) hotline is (+3630) 4743924 (0630 4743924 from Hungary, answered by Mariann, i.e. Ms. Mariann Köves, our new student coordinator, who you will meet upon your arrival or soon after that). Please note that most probably the first person you will meet from the staff (apart, in some cases, the student helper meeting you upon your arrival) will be Mariann, who will be available during the Babilon course as well to assist your needs. Later you will meet me, Dezső Miklós, the Budapest director and/or Prof. Ágnes Szilárd, the associate director (we are both professors at the program as well), on the 22nd of August - in case you participate on the language program - or on the 10th of September, the opening and first teaching day of the semester.

In case you are lost at the arrival for some reason (delayed, or missed plane, etc.), please call the BSM (mobile) hotline and we will arrange a pick (up from the station) for you. You may send your message to Budapest through email to the following addresses: mkoves@mcdaniel.hu or office@bsmath.hu (equivalent to the earlier bsm@mcdaniel.hu address) or dezso@renyi.hu or szilard@renyi.hu. Again, in a dire need of urgent info or in case of an unexpected change or delay in your arrival data or on weekends (or being lost upon the arrival) you may call Mariann on the mobile phone 0630-4743924 within Hungary or +3630-4743924 from outside of Hungary.

VISA. As far as I know everybody is in a good shape by now, you either need no visa to enter Hungary, or have already received your visa from the appropriate Hungarian consulate. Let me repeat, in case you think you need our assistance, send a message to me at dezso@renyi.hu, have you not done so yet.

Let me summarize here again briefly the recent situation: if you are a US citizen, you can enter the countries of the European Union, including Hungary, without a visa (you still might apply for the D type visa and residence permit prior of your arrival, but based on the recent information I assume all or most of the US and Canadian citizens will arrive without a visa). You are, however, required to obtain your residence permit within a month of your arrival. You will have to do the paperwork and spend time in government offices in Budapest to obtain your residence permit. You will need exactly the same documents for that what you would have needed in the US, except that instead of the 80USD money order, you will be required to pay about 18000 HUF cash. We will help you through this process and take you to the Immigration office at due time. However, we will require your thorough cooperation.

If you are not a US citizen, most likely you will need a visa which you hopefully have applied for already. In case you still do not have a visa and there are no definite plans when and where to pick up, or your visa is not D type, contact me immediately, please.

Please note that those arriving with D type visa SHOULD NOT LEAVE Hungary before they get their residence permit. If you leave prior that, most probably you will not be reentered into Hungary, should you need a visa, or, in case you may enter without a visa, you risk that you will have to apply again for a residence permit (pay the fee again, collect all documents again, etc.)

Once you have your residence permit, you can freely travel inside the Schengen region (most of the EU countries, minus Romania, Bulgaria and the British Islands, but including Switzerland and Norway), you will not need a visa to enter those countries or return to Hungary. However, if you are not an American citizen, for other European countries, like Romania, Croatia or Turkey, England, you might need a visa.

DEPARTURE

Lately it was drawn to our attention that some US airline officers have doubt about entering our students on the board of the aircrafts heading to Hungary (possibly via another European, Schengen region ports) without a so-called D-type visa, claiming that they are entitled to stay within the Schengen region free of visa only 90 days, but there return ticket is booked for a date over this period or they have no return ticket. In order to avoid inconveniences, download this letter to be shown to the airline officers in case of doubt.

ARRIVAL Please send us by email your exact arrival schedule (airline, flight number, city arriving from, exact date - make sure to add one day to your departure date since your flight across the Atlantic will be overnight) so we can pick you up at the airport. Most of you have shared with this info with us already, we have just a few missing cases. In case of last minute changes, please send all relevant information ASAP to budapestsemesters@gmail.com, shimota@stolaf.edu, mkoves@mcdaniel.hu and office@bsmath.hu.

In the arrival hall, look for the BSM signs. A student helper will in all cases be waiting for you (unless it is otherwise negotiated personally with you), in case you miss each other, be patient and try to locate him/her. In dire need, call from the station the emergency number but in no case leave the station/airport before successfully contacting us.

If your luggage gets lost and the carrier ask for your address in Budapest where to deliver it when it arrives, please give them the BSM address: College International, BSM, 1071 Budapest, Bethlen Gábor tér 2. We have a 24-hour reception there, they will pick up and save it for you.

Residency Permits By Hungarian law, all visiting students must register at the Immigration Office in Budapest. Even those who arrive without a visa, must apply for a residency permit as well. This is a bureaucratic nuisance, but our office is going to arrange the appointment for you during the first weeks of your stay in Budapest. On the 5th of September, Wednesday all of those who attend the Babilon language school will be guided by Mariann to the Immigration Office to register your local address (and apply for or pick up the residence permit). Those who arrive later will be handled individually, on one of the first Wednesdays of February.

You are required to obtain your residence permit within a month of your arrival. You will have to do the paperwork and spend time in government offices in Budapest to obtain your residence permit. We will help you through this process and take you to the Immigration office at due time, as outlined above. However, we will require your thorough cooperation.

Please note that you will be required to pay about 18000 HUF cash for the permit. You also need proper insurance to receive a permit.

See the "visa" section for more info on residence permits.

BABILON
Those who come in mid August and take the intensive Hungarian language course: be prepared for the challenges of the first couple of days because the course at school Babilon is indeed intensive! Though it includes an orientation tour in the city, the long school hours will take almost all of your days leaving little time for the daily routines of shopping, etc. The Babilon course begins on Tuesday, the 21st of August and ends on the 6th of September, Thursday. On the 5th of September, Wednesday those who have arrived earlier will go with Mariann to the immigration office to pick up their residence permits if they have the D type visa or apply for the permit otherwise (therefore, no classes at Babilon that day).

There will be two BSM related events during the Babilon course, a pre-orientation (getting together) meeting on the afternoon of the 22nd of August (when you will meet me and/or Agi Szilard) and an another getting together event, a Danube river cruise and reception on board on the 3rd of September, Monday. The boat name is "Rákóczi", the port of embarkation is at the Northern bridgehead of the Chain Bridge (Lánchíd) on the Pest side (Vigadó tér pier #6). The boat departs at 6.00 pm and returns to port at 8.00 pm.

The BSM program itself will begin with the orientation on the 10th of September, Monday, allowing a long weekend for travel for those who arrived earlier, after completing the Babilon course and picking up their residence permit.
Download the Babilon Course Schedule here

ORIENTARION We (Mariann, Ági and me) plan a preliminary meeting with all of those attending the language school on the 22nd of August, Wednesday, early afternoon. This event will take place at Bethlen tér, the BSM headquarters; Mariann will pick you and usher to Bethlen tér from the Babilon School. You will meet first time all the other students participating in the program and may ask questions as well, get entrance card to the college building, etc.

Otherwise, normally you would meet the officers of the program on the opening ceremony in September. However, please feel free to send all of your inquiries to me, Ági and/or Mariann at office@bsmath.hu as well (though Mariann might not be able to answer the academic questions). From the beginning of the semester we will meet regularly.

HOUSING We do our best to find your housing as requested. However, since the demand is changing from semester to semester, it might happen that you are placed into an apartment not exactly matching your request. If you are not satisfied with the accommodation or don't get along with your roommate(s), let us (actually, Mariann) know ASAP because change might be possible! However, you may be asked to be patient for a few days until our student coordinators will find you another place to live. Due to our earlier experience, let me stress: we can solve your housing problems only if we know about them. So please, in case of having any problem, visit or contact the BSM office and let the coordinator handle the problem. Please, be aware, that although BSM is an intermediary between you and your landlord, you have to agree and sign the Lease Contract with your landlord. We put a blank contract in English and Hungarian, which you can use, in the welcoming information package. Be sure you read and understood it before you sign it. Please do not pay any rent until the contract is signed (but sign a contract as soon as possible). Since during the last couple of semesters there were several debates between landlords and students in cases students changed apartments we encourage the use of the following policy (and informed the landlords about this):

During the first month of your arrival, you are free to change apartments by simply leaving the first month's rent behind (plus paying the used utility fees, of course) plus any other fees, which are due. If you change apartments later, the policy set in the contract is to be followed (usually you will lose your deposit as well). Therefore, please be sure that the contract has details about this case. In case the apartments are occupied by several students, everybody who exchanges their present apartment for a different one will forfeit their money (again, usually the remainder of the month's rent plus perhaps a security deposit, if one was paid). By Hungarian law, all visiting students must register at the designated local authority (and from this semester on, those who arrive without a visa, apply for the residency permit as well, which also requires a local home address). This is a bureaucratic nuisance, but our office is going to arrange the appointment for you during the first weeks of your stay in Budapest. Again, on the 5th of September, Wednesday all of those who attend the language school will be guided by Mariann to the Immigration Office to register your local address (and apply for or pick up the residence permit), while the other cases will be handled individually, most of them on the first Wednesday of the program.

More on Housing

Since the housing arrangement has become a crucial issue during the last few semesters, we would like to share some information with you about the housing situation here in Budapest, in addition to what is written in the welcome letter above. It is really important for you to know what to expect before you arrive.

All BSM students spend around four months in the country. It is nowhere easy to find reasonable accommodation for such a short period and unfortunately BSM has no dormitory facilities. Most probably you would not be able to find places with such conditions. This is why we believe it is our (the Budapest office's) duty to solve the housing question. In some of the cases during the last semesters some BSM students thought they were able to solve their housing in a more clever way, but it rarely worked, normally only caused extra trouble for both of us. Therefore, I asked you to act independently only if you are absolutely sure about your possibilities. In that case we might not be able to help you later.

The Budapest office maintains a list of apartments with landlords who are willing to rent out them for short term. The price of these apartments (per person) is calculated under the conditions given, and therefore a bit higher than the normal Budapest market price. But please understand, short term renting is more expensive everywhere in the world. And, in most of the cases, BSM landlords have their apartments empty for a month in the winter and 3 months during the summer, when we have no BSM students in the city. Therefore, they are paid rent only for 8 months per year.

According to the normal procedure you will be assigned (and guided to) and apartment upon your arrival, as close to your wish described in the housing matching form as possible. The procedure after that is described in the welcome letter above.

In general, please note the following comments:

Finally let me ask you to keep your apartment in a good shape during your stay in Budapest and give it back in the same condition you got them. During the last semesters we (almost) completely succeeded in changing the BSM apartments to certain standards, which meet the requirements of the BSM students. However, the monthly rent does not cover the full renovation of the apartments after each semester, so you cooperation is essential in keeping the apartments in good shape. Moreover, any damage will be deducted from your (local or US) security deposit. It is very difficult to demand high standards from the landlords if the tenants do not obey the standards themselves. So, please, keep the apartments in good shape, clean and tidy condition during your stay.

INSURANCE Let me draw your attention to the importance of having an appropriate health insure policy during your stay in Hungary. Before you leave, please call your home insurance company and make sure your insurance is valid in Hungary and what type of costs and up to what extend are met by it. A proper, valid insurance policy, covering at least up to 30000 euros your expenses will also be required for the residency permit (in case you arrive without a residence permit/visa). A parallel health service will be provided by the college here, in Budapest, allowing access to a relatively good, reliable, English language health service offered by Semmelweis University, the medical university of Budapest. Let me emphasize here that it is a parallel option, but does not replace your home insurance, especially, it does not cover you outside of Budapest, during travel, arrival, neither evacuation to the US!


See the full terms of the local insurance here.

MISCELLANOUS Please note that the building of BSM is equipped with security entrances and you will be able to enter the building only by your chip card given to you on the orientation session (or during our Babilon course preliminary meeting). You will have to pay 3000 HUF deposit, which will be returned prior your departure upon returning the chip card. The list of the name of the forthcoming BSM students will be deposited to the entrance desk of the building, so in case you have to or want to visit the BSM building before the official beginning of the semester, you will be allowed to the building.

Some advice from our students of previous semesters regarding money things: :
  1. 1. Bring a bank card (cirrus, MasterCard, Maestro or Visa). It gets the best exchange rate. Check with your home bank about charges for withdrawal abroad. Bankcards are much better than traveler's check, and ATM machines now can be found everywhere.
  2. 2. In case you still want to bring them, traveler's checks of USD 50 work best for traveling, and it is a good idea to have varying denominations. The textbooks or reading materials for the BSM courses are, however, only sold for HUF (Hungarian forints).
  3. 3. Bring some American cash (cash is always handy in case of emergency). Do NOT change money in the US, exchange rate is much better in Hungarian banks and exchange counters. The little official exchange booths in the center of the city, around Babilon offer better rates than banks and normally they don't charge a commission. Do NOT change money on the street!
  4. 4. It is much cheaper to call Budapest from the US than doing it the other direction. You might also buy pre-paid calling cards, which make international calls really cheap. Most of our earlier students of the recent semesters quickly bought a cell-phone - sometimes calling abroad from them is also relatively cheap - especially in case of the voice over IP solution. It's free to receive calls on your cell-phone. Your apartments should have internet connection as well and calling via skype or other internet based connection should be the cheapest way.
  5. 5. Be warned that many of the smaller shops close relatively early (6 PM) and are often closed on Sundays. However, even in the downtown area there are big supermarkets and malls open late evening and/or the weekend (there might be changes during next year, all shops might close for Sunday).

INTERNET YYou all will have Internet access and may use your home e-mail address if you wish at the computer lab of College International, our umbrella institution. You can use your laptop all over the building via WiFi. However, if you wish to use a local e-mail address, let me know it and by your arrival a local e-mail account (firstinitialandlastname@mcdaniel.hu) will be set up. Alternatively, during the first days at Bethlen ter you may visit the computer lab and an account can be set up for you. To use the computer lab, print or copy pages, you will need your entrance card. There will be 100 pages (printed or copied) preloaded on the card and you can top it up in the appropriate office at Bethlen ter.

All BSM students are keen about an immediate INTERNET access in their apartment. We have made serious efforts and I hope all of the apartments will have fast internet connection, but in that case you will naturally have to pay a bit extra to the rental fee, since only long term internet connection is available in Hungary, and the lump sum fee need to be paid for the period when the apartment is unoccupied, too. In that case, however, the use of the service is free of additional charge and is unlimited, and much faster (most of the cases).

FURTHER INFORMATION A printed version of this welcome letter with some additional information and a survival package will be given to you as well upon or a bit after your arrival, while the Academic program will be delivered to the Babilon course (those, who will arrive only by the beginning of the semester, will receive their Academic program upon the arrival as well.) In the Academic Program you will find information about the requirements, courses, and program of the semester. However, the first version of the schedule of classes will be available on-line and distributed in print only a few days before the beginning of the academic semester. All of these (including this letter) will be available at the BSM local WEB site, www.bsmath.hu, as soon as they are ready, so the site might be the quickest source of information. Check it regularly (now and then, after the 21st of August).

ACADEMIC ISSUES Finally I'd like to inform you about our course offers and ask your assistance in preparing the schedule of the courses. Since we will have most of the time 3 (or, due to the exceptionally large number of participants, even 4) classes parallel to each other, in order to avoid (as much as possible) conflicts of classes I need to know in advance what courses you plan to take. The semester starts with a trial period of three weeks, when you can sit in as many classes as you wish. Only after this you must register for the courses you really want to study; therefore your pre-registration will only inform me about the approximate number of students in the courses and the possible conflicts of classes I should try to avoid when preparing the schedule, but will not carry obligation. On the other hand, if you mark 6-8 math classes you might take; it will have little help for me. In case you are not decided - but only in that case - try to weight at least the courses (weight 1 meaning you surely want to take the course, any smaller trying to indicate the chance you'll take the course).

Please note that there is an extra tuition fee (payable at the Budapest office) for the 6th and further math courses you would take. That is, your paid tuition covers as much as 5 math courses and the OFFERED non math courses. For any further math course a non-refundable tuition of 350USD should be paid by the registration time (i.e., by the end of the third week). In case anybody would like to drop a course later, it can be done by submitting a written request (form will be provided) signed by the instructor of the course to the Budapest BSM office. Failure of doing it will result a "NA" (non-attending) grade for the course.

See the list of planned courses here.
Let me emphasize that the list of the courses is not obligatory for us either. In case of having low interest in a course or due to any other reason they might not be offered or may be canceled later. Altogether, I'd like to ask you to pre-register (indicate the courses you may like to take) in an e-mail sent to szilard@renyi.hu at your earliest convenience, but not later than the 25th of August.

This semester we expect the now usual high number of students. For the beginner courses, in case of high interest, some of them, like introductory combinatorics, number theory, topology, etc., might be offered in two separate sessions. Two relatively new courses, first introduced last semester, Algebraic Topology and Statistical Methods will be offered this semester as well.

However, I would like to draw your attention to two brand new "ventures" of the program, Elective Undergraduate Research (more widely known in the US as Directed Undergraduate Research, DUR) course and courses based on the high reputation of Hungarian mathematics teaching and nurturing talented high school students, the courses "Discovery learning for gifted students" and "Educating the Mathematically Gifted in Hungary" OR "Classroom Observations in Mathematics" (please note that one of the two later courses will be offered, depending on the interest of the audience). You may learn much more about this courses at the local BSM webpage (www.bsmath.hu under the Syllabi of the courses link) or having specific questions write to Prof. Ági Szilárd at szilard@renyi.hu. We would like to know your interest especially in these courses, so please specify them when you preregister

CALENDAR Please note that the opening of the program (orientation session) followed by the welcome party) will take place at our Bethlen ter headquarter on the 10th of September, Monday morning from 8:15 a.m and the participation of each of you is absolutely essential. It will be followed by a welcome party on the afternoon, from 4:30p.m., but the Monday morning and afternoon classes will be held in the meantime. You will meet most of the professors on the party.

The (brief) calendar of the semester is as follows:

Fall 2011 Opening Program

September 10 (Mo), 8:15 AM Orientation session, Room 102, Bethlen Gábor tér 2.
September 10 (Mo), 10:15 AM classes begin, 2nd floor, Bethlen Gábor tér 2.
September 10 (Mo), 4:30 PM   Welcome Party, Room 224 (may change), Bethlen Gábor tér 2.

Academic Calendar

First day of classes September 10 (Mo)
Feedback session September 27 (Th) 2:30 pm
Registration deadline September 27 (Th) 10 am
Last day of classes December 14 (Fr)
Final exams December 17-19 (Mo-We)
Transcripts (drafts) handed out December 20 (Th)
Official holidays (no classes): October 23 (Tu) Novem. 1 (Th), Novem. 22 (Th, Thanksgiving)
Putnam competition: December 1 (Sa)


Comment: Because of the holidays above, there will be two long weekends October 20-23 and November 1-4, since October 22 (Mo) and November 2 (Fr) will be traded for October 27 (Sa) and November 10 (Sa), respectively. Thus October 22 the Monday, and November 10 the Friday class schedules will be valid. The Friday following Thanksgiving Thursday is NOT off.

US EMBASSY IN BUDAPEST

Last, but not least let me mention the American Citizen Services of the Budapest Embassy of the United States. Please, visit their WEB site http://hungary.usembassy.gov/service.html , it contains useful information for American citizens in Budapest. Pay particular attention to the Tourist advisory section http://hungary.usembassy.gov/tourist_advisory.html . Previous semesters a couple of times we had BSM students scammed in Vaci utca, which I naturally would like to avoid in the future.



Looking forward to seeing you in Budapest

Dezső Miklós

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